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<p>Basic features &gt; <a href="360014164452.html">Files workspace</a> / Edit files in BRIX</p>
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<div class="topic__title"><h1 class="p_Heading1"><span class="f_Heading1">Edit files in BRIX</span></h1>
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<h2 class="p_Heading2"><span class="f_Heading2">Online editing</span></h2>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">You can edit files online from the BRIX interface.</p>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">To do this, in the file <span style="color: #0000ff;"><a href="preview-and-edit-files.html" class="topiclink">view mode</a></span>, click <span style="font-weight: bold;">Edit</span> on the top panel. The document editing window will open.</p>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;"><span style="font-family: Inter;">After editing the file, you can:</span></p>
<div style="text-align: left; text-indent: 0; padding: 0 0 0 0; margin: 14px 0 0 0;"><table style="border:none; border-spacing:0;">
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<td style="vertical-align:top; padding:0; border:none"><p class="p_Normal"><img alt="files-9" width="27" height="35" style="margin:0;width:27px;height:35px;border:none" src="files-9.png"/></p>
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<td style="vertical-align:top; padding:0; border:none"><p class="p_Normal">Exit file editing mode and continue file viewing.</p>
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<td style="vertical-align:top; padding:0; border:none"><p class="p_Normal"><img alt="files-10" width="47" height="32" style="margin:0;width:47px;height:32px;border:none" src="files-10.png"/></p>
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<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">A <span style="color: #0000ff;"><a href="versions-compare.html" class="topiclink">new version of the file</a></span> will be added to the system, which will become the current one.</p>
<h2 class="p_Heading2"><a id="edit-locally" class="hmanchor"></a><span class="f_Heading2">Local editing</span></h2>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">In the <span style="color: #0000ff;"><a href="360027248771.html" class="topiclink">BRIX application for Desktop</a></span>, you can edit files using installed office programs such as Microsoft Office without an Internet connection.</p>
<p class="p_Normal">Local editing is supported for the following file formats: <span style="font-weight: bold;">.doc</span>, <span style="font-weight: bold;">.docx</span>, <span style="font-weight: bold;">.xlsx</span>, <span style="font-weight: bold;">.pptx</span>, <span style="font-weight: bold;">.odt</span>, <span style="font-weight: bold;">.odp</span>, and <span style="font-weight: bold;">.ods</span>.</p>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">Let’s take an example of how documents from the <span style="font-weight: bold;">Files</span> workspace can be edited from the computer:</p>
<ol style="list-style-type:decimal">
<li value="1" style="text-align: justify; line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 8px;">An employee in the BRIX application creates a local copy of an agreement. The file is locked in BRIX and a local copy is saved in the system.</li><li value="2" style="text-align: justify; line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 8px;">Without an Internet connection, the employee can open the copy of the agreement in the Word program, make edits, and save the file.</li><li value="3" style="text-align: justify; line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 8px;">A new version of the agreement is added to BRIX.</li><li value="4" style="text-align: justify; line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 8px;">Once the internet connection is restored, the employee goes to the BRIX application. They open the agreement in view mode and unlock it so that other users can work with the updated version of the file.</li></ol>
<p class="p_Normal">Local editing is available for:</p>
<ul style="list-style-type:disc">
<li class="p_Normal">Documents from app items. For this purpose, the <a href="load_file_with_preview_widget.html" class="topiclink">Upload and Preview File</a> widget is placed on the app form. For more information on how to work with a copy of a document, see the <a href="edit-documents-locally.html" class="topiclink">Edit documents locally</a> article.</li><li class="p_Normal">Files from the <span style="font-weight: bold;">Files</span> workspace. Creating and editing local file copies will be considered in this article.</li></ul>
<h3 class="p_Heading3"><span class="f_Heading3">Enable local editing</span></h3>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">Local editing is available in BRIX application version 2.1.21 and higher in the <span style="font-weight: bold;">Testing</span> update channel.</p>
<p class="p_CodeExample" style="page-break-inside: avoid;"><span class="f_CodeExample">начало&nbsp;внимание</span></p>
<p style="line-height: 1.20; margin: 7px 0 7px 0;">The <span style="font-weight: bold;">Testing </span>channel contains less stable versions of the system, intended to test new functionality before releasing a stable version of the application.</p>
<p class="p_CodeExample" style="page-break-inside: avoid;"><span class="f_CodeExample">конец&nbsp;внимание</span></p>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">To enable local editing, follow the steps below:</p>
<ol style="list-style-type:upper-roman">
<li value="1" style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">Open the BRIX application for desktop.</li><li value="2" style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">From the top panel, click <span style="font-weight: bold;">App</span> and select <span style="font-weight: bold;">Update from &gt; Testing</span>.</li></ol>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 34px;"><img alt="edit-files-locally-1" width="815" height="604" style="margin:0;width:815px;height:604px;border:none" src="edit-files-locally-1.png"/></p>
<ol style="list-style-type:upper-roman">
<li value="3" style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">In the window that appears, download version 2.1.21 or higher.</li><li value="4" style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">Install the update.</li></ol>
<h3 class="p_Heading3"><span class="f_Heading3">Create a local copy of the file</span></h3>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">To create a local copy of a file, follow these steps:</p>
<ol style="list-style-type:upper-roman">
<li value="1" style="text-align: justify; line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 8px;">Go to the <span style="font-weight: bold;">Files</span> workspace.</li><li value="2" style="text-align: justify; line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 8px;">Open a document in <a href="preview-and-edit-files.html" class="topiclink">preview mode</a>.</li><li value="3" style="text-align: justify; line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 8px;">Next to the <span style="font-weight: bold;">Edit</span> button, click the <img alt="nested-button" width="24" height="24" style="margin:0;width:24px;height:24px;border:none" src="nested-button.png"/><span class="f_ImageCaption"> </span>icon and select <span style="font-weight: bold;">Edit Locally</span>.</li></ol>
<p style="text-align: justify; line-height: 1.20; margin: 0 0 8px 34px;"><img alt="edit-files-locally-2" width="842" height="563" style="margin:0;width:842px;height:563px;border:none" src="edit-files-locally-2.png"/></p>
<p style="text-align: justify; line-height: 1.20; margin: 0 0 8px 34px;">After that:</p>
<ul style="list-style-type:disc">
<li style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">The file will be opened in an office program on your PC, e.g., Word or Excel.</li><li style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">A<span style="color: #0000ff;"> <a href="360014353991.html#create-link" class="topiclink">shortcut to the file</a></span> will be added to the <span style="font-weight: bold;">My Files &gt; Local Editing</span> folder for quick access to the file from the system.</li><li style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">Actions with the file in BRIX will be locked for other users.</li></ul>
<ol style="list-style-type:upper-roman" start="4">
<li value="4" style="text-align: justify; line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 8px;">Make the changes in the program.</li><li value="5" style="text-align: justify; line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 8px;">Save the file. A new version will be automatically added to BRIX.</li></ol>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">To open the list of saved local copies go to the BRIX application and on the top panel click <span style="font-weight: bold;">App &gt; Local Files</span>.</p>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;"><img alt="edit-files-locally-3" width="966" height="431" style="margin:0;width:966px;height:431px;border:none" src="edit-files-locally-3.png"/></p>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 16px 0;">Select a file from the list to reopen it on your computer, edit it, and add the new version to BRIX.</p>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 16px 0;"><img alt="edit-files-locally-4" width="650" height="304" style="margin:0;width:650px;height:304px;border:none" src="edit-files-locally-4.png"/></p>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">The specifics of working with a local copy of a file:</p>
<ul style="list-style-type:disc">
<li style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">The list of local copies is available to the user even without the Internet.</li><li style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">Reopening and editing are possible as long as the copy is listed in the BRIX application.</li><li style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">To remove a copy from the list, unlock the file in BRIX.</li></ul>
<h3 class="p_Heading3"><span class="f_Heading3">Unlock a file in BRIX</span></h3>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">When you create a local copy of a file, it is locked in BRIX. This means that other users will only be able to view the file. In the <span style="color: #0000ff;"><a href="preview-and-edit-files.html" class="topiclink">view mode</a></span>, they will see the profile photo of the user who created the local copy of the file and a lock icon next to it.</p>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 0;">You and the <span style="color: #0000ff;"><a href="360006871932.html#administrators" class="topiclink">system administrator</a></span> can unlock the file. To do this:</p>
<ol style="list-style-type:upper-roman">
<li value="1" style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">If you have access to the Internet, go to BRIX.</li><li value="2" style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">For quick access to files with local copies, open the <span style="font-weight: bold;">Files &gt; My Files &gt; Local Editing</span> folder, where the file shortcuts are stored.</li><li value="3" style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">Open the desired file in view mode.</li><li value="4" style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">On the top panel, click the lock icon.</li></ol>
<p style="text-align: justify; line-height: 1.20; margin: 7px 0 7px 34px;"><img alt="edit-files-locally-5" width="812" height="543" style="margin:0;width:812px;height:543px;border:none" src="edit-files-locally-5.png"/></p>
<p style="text-align: justify; text-indent: -24px; line-height: 1.20; margin: 7px 0 7px 19px;">After that:</p>
<ul style="list-style-type:disc">
<li style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">The local copy will be removed from your list in the BRIX application.</li><li style="text-align: justify; line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 7px;">Other users will again have access to all actions with the file.</li></ul>
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