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<p><a href="access_permissions.html">Access permissions in BRIX</a> > <a href="360007527512.html">Access to app data</a> / Restrict access to folders</p>
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<div class="topic__title"><h1 class="p_Heading1"><span class="f_Heading1">Restrict access to folders</span></h1>
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<p style="line-height: 1.20;">If <a href="folder_tree.html" class="topiclink">folder hierarchy</a> is enabled in an app, you can set different permissions for different app folders. Use this option when different employees need to have access to different folders within the app.</p>
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<p style="line-height: 1.20;"><span style="font-family: Inter;">For example, there can be two folders in the </span><span style="font-family: Inter; font-weight: bold;">Job Openings</span><span style="font-family: Inter;"> app: for management positions and for other positions. Only the HR department manager works with the first folder, while the second one is available to all HR employees.</span></p>
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<p class="p_CodeExample" style="page-break-inside: avoid;"><span class="f_CodeExample">начало внимание</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-family: Inter;">Only users included in the <a href="360006871932.html#administrators" class="topiclink">Administrators</a> group can grant and restrict permissions to folders.</span></p>
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<p class="p_CodeExample" style="page-break-inside: avoid;"><span class="f_CodeExample">конец внимание</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-family: Inter;">Please note that:</span></p>
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<ol style="list-style-type:decimal">
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<li value="1" style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">By configuring folder access restriction options, you can:</span></li></ol>
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<ul style="list-style-type:disc">
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<li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;"><a href="folder-rights.html#general-rights" class="topiclink">Set up general permissions</a> for all app folders.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">Configure access for each folder in the folder tree:</span></li></ul>
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<ol style="list-style-type:decimal"><ul style="list-style-type:circle">
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<li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">Save the rights of users with general access and specify employees with <a href="folder-rights.html#folder-access" class="topiclink">additional rights</a> to the folder.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">Cancel inheritance of general rights and give employees <a href="folder-rights.html#cancel" class="topiclink">individual access</a> to the folder.</span></li></ul></li></ol>
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<ol style="list-style-type:decimal" start="2">
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<li value="2" style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">You can choose another option to configure access:</span></li></ol>
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<ol style="list-style-type:decimal"><ul style="list-style-type:circle">
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<li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;"><a href="app-rights.html" class="topiclink">Restrict access to app items</a>. The most general option. The configured rights are applied to all app items.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;"><a href="element-right.html" class="topiclink">Restrict access to specific app items</a>. The most specific restriction option. Allows assigning different permissions for certain app items individually.</span></li></ul></li></ol>
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<ol style="list-style-type:decimal" start="2">
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<li value="3" style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">Employees who regularly work with an app should be granted <a href="360009660872.html" class="topiclink">access to the workspace</a> it belongs to and <a href="360009919211.html" class="topiclink">to the app</a> itself. Then they will be able to see all the data that they have access to by opening the app via the left menu.</span></li><li value="4" style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">If some employees need one-time access to specific app items, for example, in business process tasks, they don’t need access to the workspace and app. They can open the app item page using a direct link, for example, from tasks.</span></li></ol>
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<h2 class="p_Heading2"><a id="general-rights" class="hmanchor"></a><span class="f_Heading2">Set up general permissions </span></h2>
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<p style="line-height: 1.20;">To set permissions common for all folders:</p>
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<ol style="list-style-type:upper-roman">
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<li value="1" style="line-height: 1.20;">Click the gear icon to the right of the app name and select <span style="font-family: 'Times New Roman',Times,Georgia,serif; font-weight: bold;">Access Settings</span>.</li><li value="2" style="line-height: 1.20;">Enable the following options: <span style="font-family: 'Times New Roman',Times,Georgia,serif; font-weight: bold;">Restrict access to data > Restrict access to app folders</span>.</li><li value="3" style="line-height: 1.20;"><span style="font-family: Inter;">Select who you want to assign permissions to. To do that, click the </span><span style="font-family: Inter; font-weight: bold;">+Add</span><span style="font-family: Inter;"> button. This can be a user, a <a href="360007146071.html" class="topiclink">group</a>, an <a href="360003861992.html" class="topiclink">org chart item</a>, or the </span><span style="font-family: Inter; font-weight: bold;">Author</span><span style="font-family: Inter;"> (the user who created the app item).</span></li><li value="4" style="line-height: 1.20;"><span style="font-family: Inter;">Tick the <a href="360007527512.html#assign" class="topiclink">types of access permissions</a> </span>that you want to grant to the specified users.</li><li value="5" style="line-height: 1.20;">Configure the options:</li></ol>
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<ul style="list-style-type:disc">
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<li style="line-height: 1.20;"><span style="font-weight: bold;">Enable permissions inheritance based on org chart subordination</span>. By default, managers are granted the same access rights to the app as their subordinates. To restrict access, disable the option.</li><li style="line-height: 1.20;"><span style="font-weight: bold;">If access is denied, hide the list of users who can grant access rights</span>. By default, an employee without access rights will see a list of users with the privilege of granting rights when trying to open the page of the app item. To hide the list, enable the option.</li></ul>
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<ol style="list-style-type:upper-roman">
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<li value="6" style="line-height: 1.20;">Click <span style="font-weight: bold;">Save</span>.</li></ol>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-family: Inter;">Please note that general settings are applied to all folders in the app by default, but you can <a href="folder-rights.html#cancel" class="topiclink">disable rights inheritance and set individual access</a> to every folder.</span></p>
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<h2 class="p_Heading2"><a id="folder-access" class="hmanchor"></a><span class="f_Heading2">Set up access to items in a folder</span></h2>
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<p style="line-height: 1.20;">To set up access permissions for data in a specific folder:</p>
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<ol style="list-style-type:upper-roman">
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<li value="1" style="line-height: 1.20;">In the left menu, click the pencil icon next to the <span style="font-weight: bold;">All items</span> filter.</li><li value="2" style="line-height: 1.20;">A gear icon will appear next to the name of each folder. Click on it and select <span style="font-weight: bold;">Access</span> <span style="font-weight: bold;">Permissions</span>.</li></ol>
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<p style="line-height: 1.20;"><img alt="folders-permissions-01" width="482" height="303" style="margin:0;width:482px;height:303px;border:none" src="folders-permissions-01.png"/></p>
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<ol style="list-style-type:upper-roman" start="3">
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<li value="3" style="line-height: 1.20; margin-top: 16px; margin-right: 0; margin-bottom: 0;">In the opened window, you can configure how the <a href="folder-rights.html#general-rights" class="topiclink">general permissions</a> set up for the app will be applied for this folder:</li></ol>
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<ul style="list-style-type:disc">
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<li style="line-height: 1.20; margin-top: 16px; margin-right: 0; margin-bottom: 0;">Keep the folder accessible to employees with general permissions and configure additional permissions for the current folder.</li></ul>
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<p style="line-height: 1.20; margin: 16px 0 0 34px;">For example, shared access to all folders in the app is granted to heads of departments. You need to keep it and set up additional access for a certain folder in the tree for HR employees.</p>
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<p style="line-height: 1.20; margin: 16px 0 0 34px;">To do that:</p>
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<ol style="list-style-type:decimal"><ul style="list-style-type:circle">
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<li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">Leave the </span><span style="font-family: Inter; font-weight: bold;">Inherit permissions from the parent folder</span><span style="font-family: Inter;"> option enabled.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">In the </span><span style="font-family: Inter; font-weight: bold;">Specific Permissions</span><span style="font-family: Inter;"> section, add a user, a <a href="360007146071.html" class="topiclink">group</a>, or an <a href="360003861992.html" class="topiclink">org chart item</a>. Specify what <a href="360007527512.html#assign" class="topiclink">types of access permissions</a> will be available to the available to the selected employees.</span></li></ul></li></ol>
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<p style="line-height: 1.20;"><img alt="folder-permissions-02" width="888" height="430" style="margin:0;width:888px;height:430px;border:none" src="folder-permissions-02.png"/></p>
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<ul style="list-style-type:disc">
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<li style="line-height: 1.20;"><a id="cancel" class="hmanchor"></a>Disable general rights within the app and configure individual access to a specific folder.</li></ul>
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<p style="line-height: 1.20; margin: 0 0 0 34px;">In this case, only selected employees will be able to work with the items in the folder. Other users with general access permissions won<span style="font-family: Inter;">’</span>t see the folder in the folder tree.</p>
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<p style="line-height: 1.20; margin: 0 0 0 34px;">To do that, disable the <span style="font-weight: bold;">Inherit permissions from the parent folder</span> option. Then following message will appear: <span style="font-weight: bold; background-color: #ffffff;">Do you want to add parent folder permissions as explicit permissions?</span></p>
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<ol style="list-style-type:decimal"><ul style="list-style-type:circle">
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<li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter; font-weight: bold;">Yes</span><span style="font-family: Inter;">. </span>General access rights will be displayed in the <span style="font-weight: bold;">Specific Permissions</span> section, you can change them or add more.</li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter; font-weight: bold;">No</span><span style="font-family: Inter;">. In the </span><span style="font-family: Inter; font-weight: bold;">Specific Permissions</span><span style="font-family: Inter;"> section, select a user, a <a href="360007146071.html" class="topiclink">group</a>, or an <a href="360003861992.html" class="topiclink">org chart item</a>, and configure individual rights from scratch.</span></li></ul></li></ol>
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<ol style="list-style-type:upper-roman" start="4">
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<li value="4" style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-family: Inter;">Click </span><span style="font-family: Inter; font-weight: bold;">Save</span><span style="font-family: Inter;">.</span></li></ol>
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<p style="text-indent: -24px; line-height: 1.28; margin: 0 0 11px 24px;"><span style="font-family: Inter;">See an example of restricting access to app folders in the <a href="rights-combinations.html#case-1" class="topiclink">Combinations of access permissions</a> article.</span></p>
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<h2 class="p_Heading2"><span class="f_Heading2">Access to child folders</span></h2>
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<p style="line-height: 1.20;">By default, a child folder inherits the parent folder<span style="font-family: Inter;">’</span>s permissions. For example, let<span style="font-family: Inter;">’</span>s say that in the <span style="font-weight: bold;">Contracts</span> app you have the following folders: <span style="font-weight: bold;">Procurement > Production > Spare Parts</span>. The <span style="font-weight: bold;">Spare Parts</span> folder will inherit permissions from the <span style="font-weight: bold;">Procurement</span> and <span style="font-weight: bold;">Production</span> folders.<span style="font-weight: bold;"> </span>Read more about <a href="folder-rights.html#cancel" class="topiclink">how to disable inheritance and configure individual access</a> for each folder.</p>
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<p class="p_CodeExample" style="page-break-inside: avoid;"><span class="f_CodeExample">начало примечание</span></p>
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<p class="p_Normal"><span style="font-weight: bold;">Note</span></p>
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<p style="line-height: 1.20; margin: 0 0 16px 0;">Let<span style="font-family: Inter;">’s consider the following scenario: you’ve set up permissions for app folders but decided to</span> <a href="element-right.html" class="topiclink">restrict access to specific app items</a>. In this case, permissions configured for each folder will still be shown in its settings. They will be applied as follows:</p>
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<ul style="list-style-type:disc">
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<li style="line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 16px;">Folder permissions will not be taken into account when checking a user<span style="font-family: Inter;">’s permissions to app items.</span></li><li style="line-height: 1.20; margin-top: 0; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Folder permissions will determine whether the user can see the folder in the left menu.</span></li></ul>
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<p style="line-height: 1.20; margin: 0 0 16px 0;"><a class="dropdown-toggle" style="font-style: normal; font-weight: normal; color: #000000; background-color: transparent; text-decoration: none;" href="javascript:HMToggle('toggle','TOGGLE0186A1')">Access settings example</a></p>
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<div id="TOGGLE0186A1" class="dropdown-toggle-body" style="text-align: left; text-indent: 0; padding: 0 0 0 0; margin: 0 0 16px 0;"><table style="border:none; border-spacing:0;">
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<tr>
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<td style="vertical-align:top; padding:0; border:none"><ol style="list-style-type:upper-roman">
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<li value="1" class="p_Normal">Let<span style="font-family: Inter;">’s select the </span><span style="font-family: Inter; font-weight: bold;">Restrict access to data > Restrict access to app folders</span><span style="font-family: Inter;"> option i</span>n <span style="font-family: Inter;">the access settings of the </span><span style="font-family: Inter; font-weight: bold;">Job Requisitions</span><span style="font-family: Inter;"> app.</span></li></ol>
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<p class="p_Normal"><img alt="folder-permissions-03" width="1165" height="406" style="margin:0;width:1165px;height:406px;border:none" src="folder-permissions-03.png"/></p>
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<ol style="list-style-type:upper-roman" start="2">
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<li value="2" class="p_Normal">In the <span style="font-family: Inter;">permissions settings of the </span><span style="font-family: Inter; font-weight: bold;">CVs</span><span style="font-family: Inter;"> folder within the app, grant the </span><span style="font-family: Inter; font-weight: bold;">HR</span><span style="font-family: Inter;"> group permission to create, edit, and delete items in the folder.</span></li></ol>
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<p class="p_Normal"><img alt="folder-permissions-04" width="1154" height="560" style="margin:0;width:1154px;height:560px;border:none" src="folder-permissions-04.png"/></p>
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<ol style="list-style-type:upper-roman" start="3">
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<li value="3" class="p_Normal"><span style="font-family: Inter;">Let’s configure access permissions so that a user can only see a job requisition if they are participating in job interviews. </span>In <span style="font-family: Inter;">the access settings of the </span><span style="font-family: Inter; font-weight: bold;">Job Requisitions</span><span style="font-family: Inter;"> app, select </span><span style="font-family: Inter; font-weight: bold;">Restrict access to data > Restrict access to app items</span><span style="font-family: Inter;">.</span></li></ol>
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<p class="p_Normal"><img alt="folder-permissions-05" width="1168" height="510" style="margin:0;width:1168px;height:510px;border:none" src="folder-permissions-05.png"/></p>
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<ol style="list-style-type:upper-roman" start="4">
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<li value="4" class="p_Normal">Now only employees included in the <span style="font-weight: bold;">HR</span> group can see the <span style="font-weight: bold;">CVs</span> folder in the left menu. In the folder, they will only have access to the items they are responsible for. Permissions to create and delete app items set up in the <span style="font-weight: bold;">CVs</span> folder permissions settings will be ignored. If the <span style="font-weight: bold;">CVs</span> folder doesn’t contain items that an employee is responsible for, the folder will appear empty.</li></ol>
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<p class="p_CodeExample" style="page-break-inside: avoid;"><span class="f_CodeExample">конец примечание</span></p>
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