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<p><a href="access_permissions.html">Access permissions in BRIX</a> / Combinations of access permissions</p>
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<div class="topic__title"><h1 class="p_Heading1"><span class="f_Heading1">Combinations of access permissions</span></h1>
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<p style="line-height: 1.20; margin: 7px 0 16px 0;"><span style="font-family: Inter;">You can manage access <a href="360009660872.html" class="topiclink">to a workspace</a> or <a href="360009919211.html" class="topiclink">to an app</a> as well as restrict access to data <a href="app-rights.html" class="topiclink">in the whole app</a>, <a href="folder-rights.html" class="topiclink">in its folders</a>, or <a href="element-right.html" class="topiclink">in specific items</a>. You can read about configuring these settings in the corresponding articles. In this article, lets consider some examples of how these settings work together.</span></p>
<h2 class="p_Heading2"><a id="case-1" class="hmanchor"></a><span class="f_Heading2">Case 1. Access to an app and its data</span></h2>
<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-family: Inter;">Consider the following example.</span></p>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><span style="font-family: Inter;">The </span><span style="font-family: Inter; font-weight: bold;">Goods</span><span style="font-family: Inter;"> app is used by employees involved in production. They can view, create, edit, and delete goods. For all other users, this app should be hidden in the left menu. At the same time, goods are regularly used in requests and business processes set up in the company. So, all employees need to have the permission to view goods using direct links from tasks and requests.</span></p>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><a id="app-access" class="hmanchor"></a><span style="font-family: Inter;">Set up the following access settings:</span></p>
<ol style="list-style-type:upper-roman">
<li value="1" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">In the menu of the </span><span style="font-family: Inter; font-weight: bold;">Goods</span><span style="font-family: Inter;"> app, select </span><span style="font-family: Inter; font-weight: bold;">App Access</span><span style="font-family: Inter;">.</span></li><li value="2" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">In the window that opens, add the </span><span style="font-family: Inter; font-weight: bold;">Production</span><span style="font-family: Inter;"> group that includes all the employees working in production. </span></li></ol>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><img alt="rights-combinations-1" width="591" height="244" style="margin:0;width:591px;height:244px;border:none" src="rights-combinations-1.png"/></p>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><span style="font-family: Inter;">Now only the employees involved in production can see the </span><span style="font-family: Inter; font-weight: bold;">Goods</span><span style="font-family: Inter;"> app in the left menu. Other users can only work with goods using direct links.</span></p>
<ol style="list-style-type:upper-roman" start="3">
<li value="3" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">In the menu of the </span><span style="font-family: Inter; font-weight: bold;">Goods</span><span style="font-family: Inter;"> app, select </span><span style="font-family: Inter; font-weight: bold;">Access Settings</span><span style="font-family: Inter;">.</span></li><li value="4" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Enable the </span><span style="font-family: Inter; font-weight: bold;">Restrict access to data &gt; Restrict access to app</span><span style="font-family: Inter;"> option.</span></li><li value="5" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Set up permissions for the </span><span style="font-family: Inter; font-weight: bold;">All users</span><span style="font-family: Inter;"> and </span><span style="font-family: Inter; font-weight: bold;">Production</span><span style="font-family: Inter;"> groups.</span></li></ol>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><img alt="rights-combinations-2" width="928" height="400" style="margin:0;width:928px;height:400px;border:none" src="rights-combinations-2.png"/></p>
<p class="p_Normal">Now employees working in production will be able to view, create, edit, and delete goods, while other users will only be able to view the goods from the pages of tasks assigned to them or requests they are responsible for.</p>
<h2 class="p_Heading2"><span class="f_Heading2">Case 2. Access to data based on app folders</span></h2>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><span style="font-family: Inter;">Consider the following example.</span></p>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><span style="font-family: Inter;">There are two production departments: one works with products, and the other one with packaging. For that reason, the </span><span style="font-family: Inter; font-weight: bold;">Goods</span><span style="font-family: Inter;"> app has two <a href="folder_tree.html" class="topiclink">folders</a>: </span><span style="font-family: Inter; font-weight: bold;">Products</span><span style="font-family: Inter;"> and </span><span style="font-family: Inter; font-weight: bold;">Packaging</span><span style="font-family: Inter;">. All app items in the all are placed in one of these folders. Employees should be able to view, create, edit, and delete only the goods produced by their department. At the same time, any employee involved in production should be able to view all goods. Full access to goods should only be given to the </span><span style="font-family: Inter; font-weight: bold;">Production Director</span><span style="font-family: Inter;">.</span></p>
<p style="line-height: 1.20; margin: 7px 0 16px 0;">Solution:</p>
<ol style="list-style-type:upper-roman">
<li value="1" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;">Configure the <a href="360003861992.html" class="topiclink">organizational chart</a> so that it includes the production department positions.</li></ol>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><img alt="rights-combinations-3" width="483" height="461" style="margin:0;width:483px;height:461px;border:none" src="rights-combinations-3.png"/></p>
<p class="p_Normal">Now you can set up different permissions based on this org chart.</p>
<ol style="list-style-type:upper-roman" start="2">
<li value="2" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;">Set up <a href="rights-combinations.html#app-access" class="topiclink">access to the Goods app</a> for employees involved in production.</li><li value="3" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;">In the menu of the <span style="font-weight: bold;">Goods</span> app, select <span style="font-weight: bold;">Access Settings</span> and enable the <span style="font-weight: bold;">Restrict access to data &gt; Restrict access to app folders</span> option.</li><li value="4" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;">Set up the necessary permissions for the <span style="font-weight: bold;">Production Director</span> and the <span style="font-weight: bold;">Production</span> group that includes all employees working in production.</li></ol>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><img alt="rights-combinations-4" width="929" height="408" style="margin:0;width:929px;height:408px;border:none" src="rights-combinations-4.png"/></p>
<ol style="list-style-type:upper-roman" start="5">
<li value="5" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;">Set up <a href="folder-rights.html#folder-access" class="topiclink">specific permissions</a> for the <span style="font-weight: bold;">Goods</span> folder.</li></ol>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><img alt="rights-combinations-5" width="859" height="456" style="margin:0;width:859px;height:456px;border:none" src="rights-combinations-5.png"/></p>
<p class="p_Normal">Now only employees from the <span style="font-weight: bold;">Products</span> <span style="font-weight: bold;">department</span> can create, edit, and delete goods in the <span style="font-weight: bold;">Products</span> folder. The <span style="font-weight: bold;">Products</span> folder will also be displayed to them in the left menu of the <span style="font-weight: bold;">Goods</span> app<span style="font-family: Inter;">. Other employees involved in production will only be able to view items from this folder. They will be available in the </span><span style="font-family: Inter; font-weight: bold;">All</span><span style="font-family: Inter;"> folder, and the </span><span style="font-family: Inter; font-weight: bold;">Products</span><span style="font-family: Inter;"> folder will not be displayed to them.</span></p>
<ol style="list-style-type:upper-roman" start="6">
<li value="6" class="p_Normal"><span style="font-family: Inter;">In the same way, set up specific permissions for the </span><span style="font-family: Inter; font-weight: bold;">Packaging</span><span style="font-family: Inter;"> folder, selecting </span><span style="font-family: Inter; font-weight: bold;">Packaging department</span><span style="font-family: Inter;">.</span></li></ol>
<h2 class="p_Heading2"><span class="f_Heading2">Case 3. Access to app items and specific permissions</span></h2>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><span style="font-family: Inter;">Lets consider an example that elaborates on the previous one. Suppose that information about goods is confidential, and the logic of the access settings has to include the following conditions:</span></p>
<ul style="list-style-type:disc">
<li style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Only the </span><span style="font-family: Inter; font-weight: bold;">Production Director</span><span style="font-family: Inter;"> has full access to all goods and can manage permissions granted to all other employees.</span></li><li style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Department heads can create and view all goods, but they can only edit and delete goods related to their department and manage permissions granted to employees working in it.</span></li><li style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Regular production employees can see and edit only the goods they are responsible for.</span></li><li style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Employees from other departments can work with goods pages, too, but they only have temporary access to the app items within tasks associated with them.</span></li></ul>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><span style="font-family: Inter;">Solution:</span></p>
<ol style="list-style-type:upper-roman">
<li value="1" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Go to the form settings of the </span><span style="font-family: Inter; font-weight: bold;">Goods</span><span style="font-family: Inter;"> app item form and add the </span><span style="font-family: Inter; font-weight: bold;">Responsible</span><span style="font-family: Inter;"> and </span><span style="font-family: Inter; font-weight: bold;">Superior</span><span style="font-family: Inter;"> properties of the </span><span style="font-family: Inter; font-weight: bold;">Users</span><span style="font-family: Inter;"> type. Now you can select these properties in the access settings. For instance, a department head can only edit goods produced by their department and assign permissions only to their subordinates.</span></li><li value="2" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Set up <a href="rights-combinations.html#app-access" class="topiclink">access to the Goods app</a> for employees involved in production.</span></li><li value="3" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">In the apps menu, select </span><span style="font-family: Inter; font-weight: bold;">Access Settings</span><span style="font-family: Inter;">.</span></li><li value="4" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Enable the </span><span style="font-family: Inter; font-weight: bold;">Restrict access to data &gt; Restrict access to app items</span><span style="font-family: Inter;"> option.</span></li><li value="5" style="line-height: 1.20; margin-top: 7px; margin-right: 0; margin-bottom: 16px;"><span style="font-family: Inter;">Set up general app item permissions for different production positions and for the app properties you created: </span><span style="font-family: Inter; font-weight: bold;">Responsible</span><span style="font-family: Inter;"> and </span><span style="font-family: Inter; font-weight: bold;">Superior</span><span style="font-family: Inter;">.</span></li></ol>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><img alt="rights-combinations-6" width="1000" height="523" style="margin:0;width:1000px;height:523px;border:none" src="rights-combinations-6.png"/></p>
<ol style="list-style-type:upper-roman" start="6">
<li value="6" class="p_Normal">Temporary access to an app item can be granted in the following ways:</li></ol>
<ul style="list-style-type:disc">
<li class="p_Normal">Manually on the <span style="font-family: Inter;"><a href="element-right.html#permissions-on-item-page" class="topiclink">app item page</a>. This option is available to superiors who have the </span><span style="font-family: Inter; font-weight: bold;">Assign Permissions</span><span style="font-family: Inter;"> access option selected.</span></li><li class="p_Normal"><span style="font-family: Inter;">In a business process. Here access can be granted <a href="permissions-in-swimlane.html" class="topiclink">in swimlane settings</a>, in a script, or in the <a href="assign_permissions.html" class="topiclink">App Item Permissions</a> activity.</span></li></ul>
<p class="p_Normal"><span style="font-family: Inter;">For example, if you enable the </span><span style="font-family: Inter; font-weight: bold;">Permissions</span><span style="font-family: Inter;"> option in the settings of a swimlane, the user will be able to view an app item in a task assigned to them. The permission to view the item set up in the swimlane will be shown in the app item access settings, in the </span><span style="font-family: Inter; font-weight: bold;">Specific permissions</span><span style="font-family: Inter;"> section.</span></p>
<p class="p_Normal"><img alt="rights-combinations-7" width="852" height="240" style="margin:0;width:852px;height:240px;border:none" src="rights-combinations-7.png"/></p>
<p class="p_Normal">When the task in the swimlane is completed, you can <a href="assign_permissions.html#remove-rights" class="topiclink">revoke the permissions you granted</a> if they are no longer needed. To do that, place the <span style="font-weight: bold;">App Item Permissions</span> activity after the task on the business process diagram. In the activity<span style="font-family: Inter;"> settings, select </span><span style="font-family: Inter; font-weight: bold;">Read</span><span style="font-family: Inter;"> in the </span><span style="font-family: Inter; font-weight: bold;">Permissions</span><span style="font-family: Inter;"> field and check the </span><span style="font-family: Inter; font-weight: bold;">Delete</span><span style="font-family: Inter;"> box.</span></p>
<p style="line-height: 1.20; margin: 7px 0 16px 0;"><img alt="rights-combinations-8" width="820" height="361" style="margin:0;width:820px;height:361px;border:none" src="rights-combinations-8.png"/></p>
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