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<p>Basic features > Tasks / Tasks with multiple executors</p>
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<div class="topic__title"><h1 class="p_Heading1"><span class="f_Heading1">Tasks with multiple executors</span></h1>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">When creating a task, you can specify more than one executor: several users, a group, a department, etc. In this case, a separate task instance is set for each employee, and the author can see the results of work in one window. This is convenient when you need to set a task of the same type for a group of employees, for example, to ask all managers to prepare a report.</span></p>
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<p style="line-height: 1.28; page-break-after: avoid; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">Here is what to keep in mind when working with tasks with multiple executors:</span></p>
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<li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-size: 15px; font-family: Inter;">The task author can </span><span style="font-size: 13px; font-family: Inter; color: #0000ff;"><a href="multiple-executors-task.html#progress-table" class="topiclink">track the progress</a></span><span style="font-size: 15px; font-family: Inter;"> of all employees and see the results of each one in the summary table.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-size: 15px; font-family: Inter;">You cannot change the total number of executors, but you can <a href="actions-with-tasks.html" class="topiclink">reassign</a> an instance, i.e. replace one executor with any other user. </span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-size: 15px; font-family: Inter;">The author can </span><span style="font-size: 13px; font-family: Inter; color: #0000ff;"><a href="actions-with-tasks.html#edit-task" class="topiclink">change the task details</a></span><span style="font-size: 15px; font-family: Inter;">, and the data will be updated on the pages of all executors.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-size: 15px; font-family: Inter;">When the author </span><span style="font-size: 13px; font-family: Inter; color: #0000ff;"><a href="multiple-executors-task.html#cancel-task" class="topiclink">cancels</a></span><span style="font-size: 15px; font-family: Inter;"> a task, the execution is interrupted for all employees.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-size: 15px; font-family: Inter;">The task </span><span style="font-size: 13px; font-family: Inter; color: #0000ff;"><a href="multiple-executors-task.html#activity-stream" class="topiclink">activity stream</a></span><span style="font-size: 15px; font-family: Inter;"> is common for all instances. The author, approver, executors, and participants of the task can correspond there.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-size: 15px; font-family: Inter;">When </span><span style="font-size: 13px; font-family: Inter; color: #0000ff;"><a href="multiple-executors-task.html#work-with-task" class="topiclink">working on a task</a></span><span style="font-size: 15px; font-family: Inter;">, an employee sees the page of their instance, where only they are specified as the executor.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><span style="font-size: 15px; font-family: Inter;">When completing a task with multiple executors, an employee can </span><span style="font-size: 13px; font-family: Inter; color: #0000ff;"><a href="multiple-executors-task.html#attachment" class="topiclink">add an attachment</a></span><span style="font-size: 15px; font-family: Inter;">.</span></li></ul>
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<h2 class="p_Heading2"><a id="progress-table" class="hmanchor"></a><span class="f_Heading2">Track the progress of executors</span></h2>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">If a task is assigned to multiple employees, the author can view the execution statuses and results of each of them in the summary table.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">To do this, go to </span><span style="font-size: 15px; font-family: Inter; font-weight: bold;">Tasks > Assigned by me</span><span style="font-size: 15px; font-family: Inter;">. The list will display the names of all unfinished task instances. Open any of them. Under the task information, you will see the </span><span style="font-size: 15px; font-family: Inter; font-weight: bold;">Results</span><span style="font-size: 15px; font-family: Inter;"> table.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">All employees who are working on the task as well as the execution statuses are displayed here. To update the data, click </span><span style="font-size: 15px; font-family: Inter; font-weight: bold;">Refresh</span><span style="font-size: 15px; font-family: Inter;"> in the upper right corner of the table.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 13px; color: #000000;"> </span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><img alt="multiple_01" width="948" height="421" style="margin:0;width:948px;height:421px;border:none" src="multiple_01.png"/></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">When an employee completes a task, the table displays their comment and the attached file.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">To work with an attachment, hover the cursor over the paperclip icon. You can:</span></p>
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<ul style="list-style-type:disc">
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<li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><img alt="clip0258" width="23" height="25" style="margin:0;width:23px;height:25px;border:none" src="clip0258.png"/><span class="f_ImageCaption"> </span><span style="font-size: 15px; font-family: Inter;">Download the file to your computer.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><img alt="clip0259" width="22" height="25" style="margin:0;width:22px;height:25px;border:none" src="clip0259.png"/><span class="f_ImageCaption"> </span><span style="font-size: 15px; font-family: Inter;">Select a folder from the <a href="360014164452.html" class="topiclink">Files</a> workspace and save a copy of the attachment in it.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><img alt="clip0260" width="22" height="25" style="margin:0;width:22px;height:25px;border:none" src="clip0260.png"/><span class="f_ImageCaption"> </span><span style="font-size: 15px; font-family: Inter;">Copy the link to download the file.</span></li><li style="line-height: 1.28; margin-top: 0; margin-right: 0; margin-bottom: 11px;"><img alt="clip0261" width="103" height="33" style="margin:0;width:103px;height:33px;border:none" src="clip0261.png"/><span class="f_ImageCaption"> </span><span style="font-size: 15px; font-family: Inter;">Open the file in <a href="preview-and-edit-files.html#view" class="topiclink">preview mode</a>.</span></li></ul>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">The side panel of the page displays the overall status of the task. Thus, until all employees complete the work, the task remains in</span><span style="font-size: 15px; font-family: Inter; font-weight: bold;"> In progress</span><span style="font-size: 15px; font-family: Inter;"> status. If one of the employees marks a task as cannot be done, the task will acquire the </span><span style="font-size: 15px; font-family: Inter; font-weight: bold;">Partially completed</span><span style="font-size: 15px; font-family: Inter;"> status after the work is completed. To learn more about the statuses, refer to </span><span style="font-size: 15px; font-family: Calibri,Vectora,'Droid Sans','Open Sans',Frutiger,sans-serif; color: #0563c1;"><a href="360014352951.html#statuses" class="topiclink">Task page</a></span><span style="font-size: 15px; font-family: Inter;">.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">Once all the employees have completed the task, you can go to the summary table from the </span><span style="font-size: 15px; font-family: Inter; font-weight: bold;">Tasks > Assigned by me> All</span><span style="font-size: 15px; font-family: Inter;"> workspace. To do this, click on the crossed-out name of any task instance.</span></p>
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<h2 class="p_Heading2"><span class="f_Heading2">Actions with a task</span></h2>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">Users who work on a task can perform certain actions with it: reassign, change the participants list, edit information, etc.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">Read more about the available actions in </span><span style="font-size: 13px; font-family: Inter; color: #0000ff;"><a href="actions-with-tasks.html" class="topiclink">Actions with tasks</a></span><span style="font-size: 15px; font-family: Inter;">.</span></p>
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<h2 class="p_Heading2"><a id="cancel-task" class="hmanchor"></a><span class="f_Heading2">Cancel a task</span></h2>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">The author of a task can cancel its execution. To do it, open its page and click </span><span style="font-size: 15px; font-family: Inter; font-weight: bold;">Interrupt Process</span><span style="font-size: 15px; font-family: Inter;"> in the lower panel.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">Please note, that all instances of the task will be canceled. It is impossible to cancel a task for only one executor.</span></p>
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<h2 class="p_Heading2"><a id="activity-stream" class="hmanchor"></a><span class="f_Heading2">Task correspondence</span></h2>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">A single <a href="360014352191.html" class="topiclink">activity stream</a> is available for the author, approver, executors, and participants of a task. Any of these employees can view all correspondence and reply to messages. All users involved in the task will see notifications about new messages in their<a href="360014162972.html" class="topiclink"> #Activity stream</a>.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><img alt="multiple_02" width="703" height="309" style="margin:0;width:703px;height:309px;border:none" src="multiple_02.png"/></p>
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<h2 class="p_Heading2"><a id="work-with-task" class="hmanchor"></a><span class="f_Heading2">Work with a task</span></h2>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">If you have a task assigned to you with several executors, it will appear in the </span><span style="font-size: 15px; font-family: Inter; font-weight: bold;">Tasks > Assisting</span><span style="font-size: 15px; font-family: Inter;"> workspace. Its page looks like a standard task. It does not display the full list of executors. You will see the information necessary for the task: author, deadline, description, priority, and attached files.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">The task <a href="multiple-executors-task.html#activity-stream" class="topiclink">activity stream</a> is displayed at the bottom of the page. Here you can discuss issues with colleagues or clarify the information with the author. All employees involved in the task, including other executors, will see notifications about new messages and will be able to participate in correspondence.</span></p>
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<h3 class="p_Heading3"><a id="attachment" class="hmanchor"></a><span class="f_Heading3">Complete a task</span></h3>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">After completing the task, open the task page and click the </span><span style="font-size: 15px; font-family: Inter; font-weight: bold;">Done</span><span style="font-size: 15px; font-family: Inter;"> button on the bottom panel.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">For a task with multiple executors, you can attach a file. Only the author of the task will see it in the </span><span style="font-size: 13px; font-family: Inter; color: #0000ff;"><a href="multiple-executors-task.html#progress-table" class="topiclink">results table</a></span><span style="font-size: 15px; font-family: Inter;">.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">To upload a file from your computer, click </span><span style="font-size: 15px; font-family: Inter; font-weight: bold;">+File</span><span style="font-size: 15px; font-family: Inter;">. To select from the <a href="360014164452.html" class="topiclink">Files</a> workspace, click the three dots on the right side of the field.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><img alt="multiple_03" width="394" height="344" style="margin:0;width:394px;height:344px;border:none" src="multiple_03.png"/></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">If for some reason you cannot complete the task, click the Cannot be Done button. In this case, you can also attach a file.</span></p>
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<p style="line-height: 1.28; margin: 0 0 11px 0;"><span style="font-size: 15px; font-family: Inter;">The author of the task will see a new status, as well as your comment and attachment in the </span><span style="font-size: 15px; font-family: Inter; color: #0000ff;"><a href="multiple-executors-task.html#progress-table" class="topiclink">results table</a></span><span style="font-size: 15px; font-family: Inter;">, and will be able to respond to the situation.</span></p>
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